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Remember to keep your paragraphs concise and to the point. Craft headlines that are less than a single line of text Lead your paragraphs with a direct, specific topic sentence. The last sentence of this paragraph should communicate your key message, and provide a road map for how to move forward. You need to provide enough context for your reader to fully understand your key message.

Subject lines should be less than one line of text Provide an appropriate salutation Provide an appropriate valediction Provide an appropriate signature boxĢ6 Memo formatting guide: Memo To: Jane Doe Jane Doe ’ s title From: Your Name Your Title Your contact information Date: October 35 th, 2100 Re: Your subject line should be specific to the purpose of your memo The introduction to any professional document, including a memo, should be clear and concise. ” All text should be: - Left-aligned - Single spaced within paragraphs - Double spaced between paragraphs Headlines should be: - Bolded - Placed directly over their paragraphs, without any space Citations in an email should be included using CMS footnotes. Author Name, “ Use CMS Citations, ” Website, Date,. All the best, Your name - Your name Position Company Address Phone # 1. You should indicate to your reader that you are open to communicating with them again. No more than three sentences are needed in a concluding thought. The concluding paragraph for professional documents should be clear and concise. Limit your paragraphs to less than 8 lines of text, and your sentences to 25 words or less. If you go on at length your reader will not be able to access the information that you intend to provide.

2 Communicate the document ’ s narrative to your audience through the headlines Lead your paragraphs with a direct, specific topic sentence.